Batch Scheduling

This page provides answers to frequently asked questions about the quarterly batch scheduling process. For general information about the Batch Scheduling process and how to prepare for the quarterly Batch, see Batch Scheduling Preparation and About Batch Scheduling. To view the quarterly scheduling process see class scheduling. If you don't find the answer to your CCLP question, try putting a keyword or phrase into the Search CCLP field (in the upper right corner) and press Return, or you can submit an idea for a FAQ.

Q: I have entered the scheduling for the upcoming batch term. How do I submit the schedule to the curriculum analyst for divisional review prior to the batch? Is there a submit button?
A: Once you have completed your scheduling and are ready to submit it to your divisional curriculum analyst:

1. Print out the Official Registrar's Schedule Request report.
2. From the CCLP, select Reports, then from the second column of reports, select Registrar Schedule Request.
3. From the Registrar Schedule Request Setup, select the term from the Term dropdown, then select Official Version, and click Scheduling Report.
4. Click Save as PDF
5. From the Save Records as PDF dialog box, enter a file name
6. Make sure Save is set to Records Being Browsed
7. Select Save
8. From the right side of the report window, click the blue Continue button.
9. Click Cancel.
10. Review the .PDF file. All Sched Dev records should have a projected enrollment value greater than 0 and an AIS initial enrollment value that greater than or equal to 0. Faculty who are not indicated as hired and approved will be listed as Staff (faculty should only be indicated as hired and approved if their contract has been signed and their paperwork has been submitted). All Sched Dev records should have a valid activity value (a value other than UNK).
11. Email the .PDF file to your divisional curriculum anslyst

Q: I have a Sched Dev record that was originally planned to be offered but now will not be offered. The Batch hasn't been sent yet. Should I mark the Sched Dev record as Cancelled or should I delete the course?
A: Before the Batch has happened (and during the New/Delete One-off timeframe) Sched Dev records that are not needed should be deleted instead of Cancelled. After the Schedule of Classes for that term has been posted on the web (and the resync has happened in the CCLP) the course should be marked as Cancelled. Please avoid marking a course as Cancelled in Sched Dev prior to the Batch Scheduling.

Q: What is the Resync?
A: The day after the Schedule of Classes is posted, the interface from AIS to CCLP sends the quarterly scheduling information to the CCLP and 'syncs' the Sched Dev records with AIS (overwriting any changes to meeting times and locations). Instructor information and enrollment values are not synced. This initial syncing process is called the Resync.

After the initial Resync any subsequent modifications in AIS to the scheduling record will be synced overnight with the Sched Dev record. All syncing activity is listed in Sched Dev on the Sent To AIS tabbed area and is indicated with the type 'Sync'. You can view the details of each Sync by clicking the blue arrow on a Sync row in the Sent To AIS tabbed area.