Scheduling Classes

This section provides Frequently Asked Questions (FAQs) about creating and revising scheduling request records in Sched Dev. Click on a category heading or click on an individual FAQ (if you don't see the specific topic you are looking for, click on a category heading on this page).

The quarterly scheduling process is illustrated above. Please note that there are deadlines and/or dates assigned for only some of the steps in the process. The quarterly scheduling deadlines are indicated on the CCLP Welcome page and are also listed on the Key Dates page of the CCLP Web Site. For resources on Spring 2022 scheduling, see Batch Preparation Steps (updated 11/18/21).

Spring 2022 is the last term the CCLP will be used to perform scheduling requests. Terms beginning with Fall 2022 and later will be scheduled using the Coursedog system.

Scheduling a New Class

• How to Schedule a New Class
• Should I Schedule a Course that has not Yet Been Approved?
• Course Doesn't Appear in List of Courses
• Create a New Section Number That is not the Next in Sequence
• I Clicked Schedule New Course Then Realized I Didn't Need to Schedule a Course
• What are the Four Digit Term Codes?
• Why is the Primary Activity Type Value UNK? How Can I Change It?

Searching Scheduling Records

• Search for One or More Sched Dev Records
• Search for One or More AIS Sched Records

Entering Meeting Days, Times, Rooms, and Room Features

• About the Lg Room Request Tab
• Entering Schedule Day(s)
• Entering Class Start Time and End Time
• How to Request a General Assignment Room
• Schedule in a Departmentally Held Room
• Selecting Room Features
• Entering Schedule and Registrar Comments
• Troubleshooting Day or Time Errors
• Capacities of General Assignment Rooms

Entering Lg Room Request Information

• About the Lg Room Request Tab
• Using the Lg Room Request Tab
• What is the Difference Between Room 1 and Room 2?
• Preparing Large Room Primary Sections Prior to the Batch Scheduling
• How to Resolve the Error 'Lg Room Choice #s Incorrect'

Entering Instructors

• Entering an Instructor for a Primary Section
• Entering an Instructor for a Secondary Section
• Add a TA or CA to a Primary Section
• Instructor is Not Appearing in the Instructors Tab List
• Instructor is Not Appearing in the Section Popup
• Which Instructors Appear in the Instructors Dropdown List?
• When to Mark that the Instructor is Hired and Approved?
• No Salary Information on Instructors Tab
• Faculty is not Appearing in Schedule of Classes
• Two Instructors: How to Set Each Instructor as 50 Percent
• Adding a Placeholder Faculty Record to a Course
• Removing a Placeholder Faculty Record From a Course
• Adding a Forced Cost Value

Entering Enrollment Values

• How to Enter Projected Enrollment Values 
• How to Enter AIS Initial Enrollment Values
• How to Enter Enrollment Values for Crosslisted Courses
• Why Can't I Enter Enrollment Values in the Scheduling Tabbed Area?
• Why Can't I Modify the AIS Initial Enrollment Value?

Entering Scheduling and Registrar Comments

• What's the Difference Between Scheduling Comments and Registrar Comments?
• Proper Usage of the Scheduling Comments and Registar Comments fields
• Entering Comments About Taught In Conjunction Courses

Secondary Sections

• Creating A New Secondary Section
• Adding Instructor(s) to a Secondary Section
• Editing Secondary Sections
• Viewing Secondary Section Information

About One-offs

• About New/Delete One-offs
• About Modification One-offs
• How to Cancel a One-off
• How to Run the Unsent One-offs Report

About the Batch Scheduling Process

• About the Batch Scheduling Process
• Preparing for the Batch Scheduling Process
• How to Submit the Quarterly Scheduling for Divisional Review
• What is the Resync?

About the TA Batch Process

• About the TA Batch Process
• How to Enter and Submit a TA Batch

Troubleshooting Error Messages

• Invalid Prim Act Type Error
• Invalid Sec Act Type Error
• Pending Sync Error
• Inaccurate Paying Dept
• Incorrect Day or Time
• Lg Rm Choice #'s Incorrect
• Class/Sect Scheduled Multiple Times
• Proj Enroll Can't Be Blank
• AIS Initial Enroll Can't Be Blank
• Total Instructor Alloc Greater Than 100 Percent
• Class Personnel Record Already Exists (on the TA/CAs tabbed area)
• CruzIDs that have Already Been Sent to AIS Cannot be Modified
• Can't Delete This Secondary Section

Other Scheduling Topics

• Planning for the 21-22 Academic Year
• What is the Annual Roll?
• Is the CCLP Used to Schedule or Plan Classes for Summer Session?
• Office of the Registrar Schedule of Classes
• Office of the Registrar Administrative Calendar and Deadlines
• How to Delete a Course (Sched Dev Record)
• Should I Cancel or Delete a Course That Will Not Be Offered?
• What Does the Sent to AIS Tabbed Area Show?
• How Do You Indicate in a Sched Dev Record that a Course is an Online Course?
• How Can I Create a Sched Dev Record a Section Number that is Missing?

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