Planning for Academic Year 21-22

Please note this document is written from the perspective of planning for the 21-22 academic year in the CCLP. See Annual Roll Process for information on the process of annual roll (including roll interval preferences and what is rolled). The annual roll to 21-22 was on July 31, 2020.

What to Expect After the Annual Roll to 21-22:
As of July 31, the 21-22 academic year is now a selectable option from the Academic Year dropdown of the CCLP Welcome screen.

• Departments and colleges who elected to roll data will have Sched Dev records for 21-22. If your department chooses not to roll data to the 21-22 academic year, there will not be any records in Sched Dev for 21-22 initially (except for cross-listed courses where your department is an associated department and not the primary department).
• The Sched Dev records for 21-22 created during the annual roll process include primary section information only (i.e. Subject or College, Course Number, and Section Number). Schedule Comments, and Large Lecture Notes (where applicable) are rolled..
• The following information is not included in the annual roll process: instructor(s), meeting day/times, location(s), registrar comments, secondary sections, independent studies classes, and cancelled primary sections.

Review the 21-22 Records Created During the Annual Roll:
Begin reviewing the Sched Dev records for 21-22. The easiest way to get a high-level view of the Sched Dev records for 21-22 is to run the 3 Column Report.

1. To run the 3 Column Report, select Reports from the CCLP menu, then click on the Report named CLP - 3 Column, and click Continue. Print the report.

2. Examine the classes listed for Fall, Winter, and Spring.

3. Identify if the initial section number for a course is greater than 01. While sometimes this is intentional, please note that since Cancelled sections are not rolled you may notice that there may be some initial section(s) that begin with the section number 02 instead of 01. In that case you will want to renumber the section number (Contact Corinne if you have questions about this.)

4. On the printed copy of the 3 Column Report, highlight those classes/sections your department or college does not plan to offer during the 21-22 academic year.

Delete the Sched Dev Records for Classes that will not be Offered During 21-22

1. In the CCLP, make sure you are logged in as 21-22, go to Sched Dev.

2. Any Sched Dev records for classes/sections you will not be offering during 21-22 can be deleted (see steps 3 through 6).

3. To find a class/section for a particular term, click Find Course, enter the course number, the section number, and select the term.

4. To delete a course in Sched Dev, click Delete Course, click Delete to confirm you want to delete the course.

5. Repeat steps 3 and 4 for each course you want to delete.

6. Run the 3 Column Report for 21-22 to verify that the classes that will not be offered in 21-22 have been deleted (select Reports, click on CLP - 3 Column, click Continue).

Prepare and Enter Known Class Information for 21-22 Sched Dev Records
To begin preparing the information for the 21-22 academic year, it may be useful to review the scheduling for the previous academic year 20-21 (or the prior year 19-20). It is possible you may want to enter similar class information for the 21-22 academic year.

To run the Registrar Scheduling report for the previous year for a particular term:

1. Click on Welcome (from the CCLP menu), select 21-22 as the academic year, then select the Department and Subject.

2. From the CCLP menu, select Reports, then click on Registrar Schedule Request Report, select the Term, then select Scheduling Report.

Enter Scheduling Information for the 21-22 Academic Year:

1. Click on Welcome (from the CCLP menu), select 21-22 as the academic year, and select the Department and Subject.

2. From the CCLP menu, select Sched Dev. (For answers to FAQs about scheduling see Class Scheduling).

3. Class records for the 21-22 academic year that were not created in Sched Dev as part of the annual roll process will need to be created (from Sched Dev, click Schedule Course, select the term, then select the course). For specifics on how to schedule courses see Class Scheduling.

4. For each Fall 2021 class/section begin entering the known class information.

5. For each Winter 2022 class/section begin entering the known class information.

6. For each Spring 2022 class/section begin entering the known class information.

When will the next annual roll happen?
The next annual roll date has not been scheduled has not been scheduled for the CCLP. We anticipate that the 22-23 curriculum planning will happen in Coursedog and not in CCLP.